Contract Personnel, Inc.

Administrative Assistant - Coraopolis/Moon - Part -Time # 2852

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cpilogonoborder9408.jpg Contract Personnel, Inc.


Administrative Assistant  - Coraopolis/Moon   - Part -Time # 2852

Immediate need for an Administrative Assistant - Part-Time,  Direct hire position. 
 
Job Tasks:
Assist with Passport and Visa applications
Perform phone service during the lunch hour 1 day per week and assist with phone service during business hours everyday
Assist with Fed-ex document shipping as needed
Assist with scheduling of meetings (both on-site project meetings and off-site activities), 
Assist with scheduling lunches for all day meetings and dinner reservations as required
Prepare Project Services reports as requested
Coordinate travel as requested by the travelers
Including engineering, project management, buyers and field staff  
Negotiate hotel rates/apartment contracts when stays will be frequent or extended
Provide support to travelers when they call into the office
Provide assistance in setting up for new employees
Take faxes and prints off the machine and distribute (several times day) when identifiable, purge unclaimed documents on a weekly basis
Monitor office supply inventory and replenish as necessary
Distribute mail daily
Collect time sheets for review and approval as required by managers
Collect time sheets and expense reports for travelers in the field
Enter Item Requests into Dynamics as requested
Collect inspection reports and distribute and file electronically
Assist with spend analysis reports as requested
Assist with assembly of manuals
Assist with letters and correspondence as needed
Filing both paper and electronic documentation in a well-organized archive

Skills/traits:
Excel, mid to high level skills for reporting purpose
Word, PowerPoint, mid-level skills
Strong communication & organization skills
Discretion
Multi-tasking 
Self-disciplined 
Initiative taking – finding and communication opportunities to improve efficiencies
Team player
Customer Service Orientation
Spanish as a second language fluency is a plus
 
To Apply:
Forward a copy of your resume and availability to: recruiter@cpipgh.com